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Request for Expression of Interest for 3 (three) Different Positions

Government of the People’s Republic of Bangladesh

Ministry of Local Government, Rural Development and Cooperatives

Local Government Division (LGD)

Income Support Program for the Poorest (ISPP) –JAWTNO Project

Level 8, DPHE Bhaban

14 Shaheed Captain Mansur Ali Sarani

Kakrail, Dhaka 1000

Request for Expression of Interest for 3 (three) Different Positions

1

Ministry / Division

Ministry of Local Government, Rural Development and Cooperatives

2

Agency

Local Government Division

3

Name of Procuring Entity

Income Support Program for the Poorest (ISPP)-JAWTNO Project

4

Title of Service

(i) Payment Specialist (ii) System Engineer and  (iii) Procurement Associate 

5

Procuring Entity District

Dhaka

6

Expression of Interest

for Selection of

Individual Consultant- Time based

7

EOI Ref. No.

ISPP/PMU-89/Individual Consultant/2020/

8

Date

18 August , 2020

KEY INFORMATION

9

Procurement Sub-Method

Selection of Individual Consultants (SIC)

FUNDING INFORMATION

10

Budget and Source of funds

Development Budget – Aid Grants/Credit

11

Development Partner

IDA/World Bank

PARTICULAR INFORMATION

12

Project/Program Code

224041200

13

Project/Program Name

Income Support Program for the Poorest (ISPP)- JAWTNO Project

14

EOI Closing Date and time

17 September , 2020 – 3:00 p.m.

INFORMATION FOR APPLICANT

15

Brief Description of the Assignments

Payment Specialist:

  • Work closely with the Project Director and Deputy Project Director/Focal Point in the design or update of Operational Procedures for the Cash Transfer Program;
  • Review the quality of implementation to ensure consistency with program Guidelines and World Bank requirements;
  • Work closely with field-level offices to ensure smooth implementation process is in place at all times including facilitation flow of information to and from the fields;
  • Provide comprehensive technical assistance in and the implementation of the payment system through Bangladesh Post Office and/or other payment service providers;
  • Train field-level functionaries and other stakeholders on their roles and responsibilities in strengthening the payment system;
  • Monitor implementation of payment system and support FM Specialists with account reconciliation;
  • Work with MIS Specialists on MIS to facilitate integration of indicators relating to the payments module;
  • Facilitate and coordinate tasks with other PMU personnel including the Financial Management Specialists, Procurement Specialist and Training  Specialist;
  • Support the overall program monitoring and evaluation process with particular focus on payment related grievances and redress;
  • Coordinate with Bangladesh Post Office for timely transferring of money to the Beneficiaries’ Virtual Accounts and arrange money withdrawal camps;
  • Communicate with Directorate General of Health Services or the similar governmental agencies and BRAC on operational issues  like  providing services for ANC, GMP and CNCD  by Community Clinics and CFs;
  • Check and verify the MIS-generated Beneficiary List is in compliances with the attendances through MIS as well as manual ANC, GMP and CNCD services;
  • Prepare and submit regular progress reports to the Project Director, and
  • Any other tasks assigned by the Project Director.

 

(ii) System Engineer:

 

  • Work closely with the Project Director, Deputy Project Director, MIS Specialist and other PMU team members and  others as asked for by PD;
  • Ensure that
    • Infrastructure for rollout is defined and Procurement carried out as per schedule;
    • Service level agreements for infrastructure procurement are defined to ensure upkeep and maintenance;
    • Adequate training and capacity building of the personnel at the project office as well as in the field is carried out either internally or outsourced.
    • Help Desk and other support requirements are set up to ensure smooth rollout
  • Maintain
    • Inventory of infrastructure procured by PMU (whether available centrally or used in the field)
    • Follow up for regular data and other information from the stakeholders as required for MIS
  • Work with World Bank consultants to review, analyze, validate and suggest changes, if required, to the technology solution suggested by the selected vendor;
  • Work closely with field-level offices and technology vendors to ensure availability of resources, devices and materials as and when required;
  • Support the program by advising on additional requirements, possible options and other matters related to the networking and hardware;
  • Participate in and help organize workshops, seminars and other such events as may be needed for completion of the tasks given above;
  • Prepare and submit regular progress reports to the Project Director, and
  • Any other tasks assigned by the Project Director.

 

 

(iii) Procurement Associate:

 

  • Provide advice on procurement policies and procedures ensure consistency with World Bank’s Guidelines and Government’s existing Public Procurement Act and Regulations (subject to time to time changes/amendments)
  • Prepare and update Procurement Plans and schedules on a periodic basis, including through World Bank STEP system;

Prepare invitation for bids, request for expressions of interest (RFEOI), bidding documents, request for proposals, terms of reference  (TOR), evaluation reports, contracts, and all other procurement documentation

  • Monitor procurement processes, identify slippages, take risk mitigation actions
  • Prepare periodic reports required by LGD or IDA, and ensure proper follow-up of necessary actions.

16

Qualification, Experience, Resources & Delivery Capacity Required

  1. Payment Specialist:

Qualification and Experiences

  • Master’s Degree in Finance, Business, Engineering or Social Sciences, with at least eight (8) years’ of experience in social protection programs or related fields;
  • Previous operational experience in  payment systems;
  • Understanding and experience in public sector and/or non-government sector and/or financial sector reporting systems;
  • Experience of working in donor-funded projects and of working in partnership with local, international NGOs and donors is preferred
  • Excellent networking skills;
  • Strong communication skills and proficiency in computer applications;
  • Report writing and oral presentation abilities;
  • Fluency in both spoken and written English and Bangla.
  • Ability of  typing both in English and Bangla

 

(ii) System Engineer:

      Qualification and Experiences

  • At least a B.Sc. in Software/Hardware Engineering 
  • At least five (5) years of experience in systems management
  • Knowledge of IT hardware and equipment maintenance requirements. Good working knowledge of Biometrics, smart cards and related technologies is desirable.
  • Excellent spoken and written Bengali and English skills
  • Ability of  typing both in English and Bangla

 

 

  1. Procurement Associate:

   Qualification

  • At least Bachelor’s Degree in Business Administration, Commerce, Finance, Accounting, Arts, Law or Procurement etc.
  •  Candidates having professional qualifications in procurement, purchase, and/or supply chain management will be given preference.
  • Ability of  typing both in English and Bangla

 

  • Experiences:

 

 At least 5 (five) years’ work experience in procurement in government/semi-government institutions, or with international donors/agencies, implementing development projects; or having  other responsibilities with substantial procurement contents (i.e. preparation of bidding documents and Requests for Proposals (RFP); understanding of principles underlying procurement practices; analytical capability in identifying and resolving procurement issues; etc.).

 

17

Indicative starting and completion date (Duration of service)

Oct 01, 2020 to June 15, 2022

PROCURING ENTITY DETAILS

18

Name of the Official Inviting EOI

Shaikh Md. Kabedul Islam

19

Designation of the Official Inviting EOI

Project Director (Additional Secretary)

20

Address of the Official Inviting  EOI

Level 8, DPHE Bhaban

14 Shaheed Captain Mansur Ali Sarani

Kakrail, Dhaka 1000

21

Contact Details of the Official Inviting  EOI

Level  8, DPHE Bhaban

14 Shaheed Captain Mansur Ali Sarani

Kakrail, Dhaka 1000

Phone:88-02-55130514

E-mail: pd.ispp.lgd@gmail.com

22

Two copies of Expression of Interest (EOI)/ application along with copies of certificates of all academic/professional qualifications, copies of experience certificates and a passport size photograph of the applicants in a sealed envelope shall be submitted to the office of the Project Director at the address given above within the closing date and time specified above. On the top of the sealed envelope the applicant shall write the name of the post.  The procuring entity reserves the right to accept or reject all EOIs without assigning any cause or reason.

 

 

 

 

(Shaikh Md. Kabedul Islam)

Project Director  (Additional Secretary)

ID 4541 (Admn.)

Income Support Program for the Poorest (ISPP)-JAWTNO Project